Poster Preparation Guidelines

All presenters may prepare a poster. Please consult the following guide when preparing your poster.

Size and Layout

The usable area of the poster board will be 2m high x 1m wide (approximately 78in high x 39in wide).

The top of the panel should contain the abstract number, title of the abstract, and the names of the authors.

The top section of the poster board will be at eye level for the great majority of viewers and is therefor the best location for the text. Properly drawn charts and diagrams will still be easy to read in the middle of the poster board, but you should make every effort not to use the space at the bottom of the board.

A poster should be arranged like a page with several columns so that it can be read from left to right and from top to bottom. It should include the following sections: AIM, METHODS, RESULTS, and CONCLUSIONS.

Tables and Illustrations

Professionally drawn tables and illustrations will greatly increase the effectiveness of any poster presentation.

  • Tables and illustrations should be kept relatively simple to maximize legibility, and numbered and arranged in the sequence in which they will be viewed.
  • Lines in illustrations should be heavy. Symbols, letters, and numbers should be large enough to be seen from a distance of six feet while the title should be legible from a distance of fifteen feet.
  • A backing of colored paper for each item in the poster is an inexpensive and useful way of enhancing the legibility of the data. Contrast between lettering and background is very important.
  • Material to be displayed should be placed on regular weight paper or lightweight cardboard for easy attachment to the poster board.


Set up the poster about an hour before the session begins. Proofread it again. The hour will allow for any necessary repairs or alterations and for chatting with other presenters.

The best approach is to minimize the number of details presented in the poster and to communicate specific data during discussions with visitors.

As with any oral presentation, clarity of expression is essential; technical jargon, highly specialized vocabulary, and unfamiliar abbreviations should be avoided. Direct eye contact with your audience will assist your listeners. Watch for areas of the poster that draw the most attention. Use the observations for additional explanations or to elicit useful comments from the audience. Think of it as an on-the-spot peer review. Encourage viewers to ask questions. Ask questions to encourage discussion.

At the end of the session, please disassemble the display, collect and pack up odds and ends, put scraps and waste in the trash, and leave the display area as clean as it was when you arrived.

No blackboards will be available in the poster area.


To attract readers from across the exhibit hall, the poster must possess an element that catches the eye. A color graphic of unusual shape or startling clarity may draw crowds while large arrows or other symbols act as attention-getting devices.

On a poster, everything should be large except for the number of words.

Emergency supplies are often in short supply at the conference site. Supplies that may be needed and should be at hand include:

  • a roll of labeling tape and a black felt-tipped pen so that any newfound errors can be repaired
  • thumb tacks or long and short pins
  • marking pens and paper to facilitate discussion of important points
  • an eraser and/or print-covering correction fluid in the color(s) of your poster
  • razor blade/scissors
  • tape (for mending tears or writing on) and rubber cement
  • extra copies of vulnerable segments of the poster